Ranch Camper Information
Price [all-inclusive | per week | $175 deposit | payment plan | October 1 deadline | March 1 deadline]
Registration
[register
| camp store money
| care packages
| forms
|
cabinmate requests
| pre-register
| switch session
| waiting list
|
cancellation policy]
Packing [what to bring | large container | pack separately | airtight food containers | label everything | medication | theme nights | what not to bring | dress code note]
Contact
[letters & packages
| mailing or shipping
| phoning or visiting
|
emergency numbers]
Opening Day
[arrival time
| welcome
| registration tables
| swim test
|
Drive Time CD’s]
Closing Day [Closing Celebration | other camps | pre-registration | camp stores | parental pickup]
Price:
All-inclusive: This price includes all activities, housing, meals, camp photos, a highlight video, and insurance (limited, supplemental policy with $2,500 maximum benefit). Camp store money and care packages are optional and are not included in this price.
Per week: The price for weeks 2-10 is $859. The price for weeks 1 and 11 is $649. These prices are for one week at the Ranch.
$175 deposit: To register, you must make a $175 non-refundable, non-transferable deposit. The deposit amount is also per week, so two weeks of camp require a $350 deposit.
Payment plan: We offer an optional automatic payment plan that allows you to break your balance up into monthly payments.
October 1 deadline: A second payment of $200.00 is required on Oct 1st for each session registered, unless you sign up for a payment plan by Sept 30th. Registrations after this date will be required to pay this second payment (in addition to the deposit) at time of registration.
March 1 deadline: Full payment is due on March 1, 2009. If you register after March 1, you must pay in full at that time.
Registration
Register: To register a child entering grades 6-7 (in fall of 2010) for the Ranch, you can register online or call 1-877-474-6326 during our office hours - Monday through Friday, 8:30am to 6:00pm. Current campers should log in to their existing accounts to register. If you can’t remember your username, call 877-4PINECOVE (1-877-474-6326) for assistance. New campers will create a new account. This account will allow you to complete the remaining steps. Registration requires a non-refundable, non-transferable deposit of $175.
Camp store money: Every day during free time, campers can visit the camp store to get a snack and some Pine Cove gear. We have T-shirts, hats, gifts items, and much more. Log in to your registration account to put money into your camper's camp store account. An average camp store account is $45 to $75.
Please note: The funds in your overnight youth camper's Camp Store Account will be distributed between a Snack Shop Card (for purchasing drinks, snacks, etc.) and a Camp Store Card (for purchasing clothing, souvenirs, etc.). The distribution of funds will be done in the following manner:
| Camp Store Balance | Snack Shop Card | Camp Store Card |
| Less than $20.00 | 50% | 50% |
| $20-$30 | $10 | Remaining Balance |
| Greater than $30 | $15 | Remaining Balance |
Care packages: Our camp store also offers care packages called "FLAC packs" and "Camo Kits" that can be bought before your camper arrives and delivered to them while they are at camp. Log in to your registration account to purchase care packages.
Forms: Beginning January 15, you should log in to your registration account and fill out all of the important forms. This includes the camper profile, covenant/release agreement, and health form. Completed camper forms are due March 1, 2010.
Cabinmate request: We offer the option to request that your camper be housed in the same cabin as a specific friend or up to 3 friends (for a group total of 4). Beginning March 15, you can submit cabinmate requests online in your registration account.
Pre-register: After June 1, 2009, you can pre-register for the same session next year. This allows current campers to reserve their spot before registration is opened to the public. If you want to come to a different session next year, we recommend that you go ahead and pre-register for your current session and switch later. To pre-register, you must pay the non-refundable, non-transferable deposit of $175. Log in to your registration account to pre-register. Pre-registration must be completed before August 19, 2009.
Switch session: Beginning August 24, 2009 current campers who have pre-registered are given an opportunity to switch to a different session before open registration for new campers begins. Log in to your registration account to switch sessions.
Waiting list: If there is no space available for the camp session you request, you may be placed on a waiting list for that session at no charge. We register hundreds of campers off the waiting lists each year, so don't lose heart. The waiting list is limited to two camp sessions. When a space is available, we will call you and leave a message, and we will send you an e-mail (if we have your e-mail address.) You will be given two business days to contact the registration department or go online to register. If we do not receive a response, your camper will be deleted from our waiting list. Campers may not substitute another camper for their spot on the waiting list. During the summer (June through August), because it is a last-minute registration, we will not leave messages. Therefore, it is very important that you give us home, work, and mobile phone numbers and an e-mail address.
Cancellation Policy:Youth campers who cancel by April 30th, 2010 at 6:00 PM will be refunded all but the $175 non-refundable/non-transferable deposit. If cancellations occur after April 30, 2010, partial refunds will not be given unless we are able to fill the space from the waiting list.
Packing
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What to Bring:
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| *See Pack Separately | |
Large container: Please pack ALL camper items in one large container, such as a large duffel, Rubbermaid tub, large suitcase, or footlocker/trunk.
Pack Separately: Do not put MEDICATION, BEDDING, SWIMSUIT or TOWEL in the container as you will need these items upon arrival.
Label everything: Everything must be marked with the camper’s name, especially towels, shirts, cameras, etc. Campers tend to lose unmarked items. Please label everything!
Medication: All medications must be administered by our health center staff. If your camper needs to take medication at camp, you must turn them in to the Health Center staff when you arrive on opening day. All over-the-counter and non-prescription drugs remain in the ORIGINAL CONTAINER. All prescription medications must be in a PHARMACY-LABELED container with the camper’s name on it. Loose pills will not be accepted.
Theme nights: Evenings at the Ranch are not like the rest of the day. Everyone dresses in their craziest themed clothes for the evening’s activities. Check out our theme nights for this summer.
What not to bring: Do not bring these items to camp. Bringing such items may result in dismissal from camp without refund.
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Dress code note: Over the past few summers, the standard of clothing at Pine Cove has been a source of tension, especially among girl campers. In today’s society, the “less is more” mentality is displayed through low cut jeans and shorts, tight tank tops, and short shorts. Please understand that Pine Cove is committed to protecting the innocence of your child in the midst of a camp setting. With this in mind, we will ask campers who are inappropriately dressed (rolled up cheerleader shorts or short shorts, shorts with lettering on the seat, tight pants, extremely tight or revealing T-shirts, shirts revealing the midriff, spaghetti strapped shirts and dresses, etc.) to change; therefore, we recommend sending extra shorts, T-shirts, and an additional set of dress up clothes. We appreciate your sensitivity with this subject matter, as it is our goal to create the best camp environment possible.
Contact
Letters & packages: We strongly recommend that you drop off the entire week’s mail and packages for your camper at the registration table when you arrive at camp. Please label each package or letter with your camper’s name and the day you want it to be delivered. Packages are delivered at lunch.
- Packages should not be larger than SHOEBOX SIZE.
- Please limit to 3 (three) shoe box sized packages per camper (whether delivered at check-in or mailed).
- Parents/Friends may not drop off packages at camp while camp is in session. Packages may be left at the Pine Cove main office.
- There is no limit for letters.
- NO FAXES or E-MAIL—No exceptions.
Mailing or shipping: Pine Cove makes no guarantee on postal service delivery. If you choose to mail packages to your camper, please label them in this manner:
| United States Post Office Camper's First Name and Last Name Week #___ (Or Dates of Camp Session) Pine Cove Ranch P.O. Box 9055 Tyler, Texas 75711 |
UPS or FedEx Camper's First Name and Last Name Week #___ (Or Dates of Camp Session) Pine Cove Ranch 15791 CR 1113 Tyler, Texas 75703 |
Phoning or visiting: We are fully conscious of our great responsibility to care for your camper. In the case of any emergency, either physical or otherwise, you will be notified promptly. Consequently, we do not allow personal phone calls, either incoming or outgoing, or personal visitation during the camp session due to the interruption to the schedule and the effect on camper morale. If a serious concern arises, you may contact the camp director to discuss the situation.
Emergency Numbers:
Administrative Office (24-hours): 877-4PINECOVE (1-877-474-6326)
Ranch Office: (903) 216-9316
Opening Day
Arrival Time: The gates to camp will open Sunday at 3:30 PM sharp. Campers MAY NOT BE DROPPED OFF BEFORE 3:30 PM.
Welcome: Campers will be warmly welcomed by our spirited staff. We will take care of your luggage and help you get checked in.
Registration Tables: Go to the registration tables to check in with our friendly staff, drop off any camper medications, packages, or mail, and ask any last minute questions. Registration tables will be stationed near the Ranch dining hall until 5:00pm.
Swim Test: Safety is a top priority for us, so all campers must begin their week with a swim test. Make sure your camper has his or her swimsuit and towel handy when you arrive.
Drive Time CD’s: You’ve dropped off your camper and now it’s time to head home. The car is quiet, the chattering has stopped, and we have just the thing to fill the silence. As you are leaving camp, a friendly summer staffer will be waiting with a CD for you. It has some announcements from camp, a message from your camper’s counselor, and more. Enjoy your drive time!
Closing Day
Closing Celebration: Camp sessions end Saturday morning after the Closing Celebration. The Celebration involves singing, camper awards, a video presentation of your camper’s week at camp, and a message from the Director. Parents are encouraged to be a part of this special event. Complimentary snacks and drinks are available at the dining hall for parents arriving early. Closing celebration at the Ranch is at 10:45am-11:45am.
Other camps: Some families may have campers at other Pine Cove camps. Here are the times of all Tyler youth camp closing ceremonies:
Towers Celebration: 9:00am
Ranch Celebration: 10:45am
Timbers Celebration: 9:00am
Shores Celebration: 10:45am
If you have campers at multiple camps, the suggested pick-up order is:
Towers—1st, Timbers—2nd, Ranch—3rd, Shores—4th
Pre-Registration: Our friendly staff will be available before and after each closing celebration if you would like to reserve your spot for next year by pre-registering. Otherwise, you can pre-register online when you get home. Pre-registration must be completed before August 19, 2009.
Camp stores: The camp store hours at the Ranch are 10:00am-10:40am. All camp stores will be open immediately after the Closing Celebration.
Parental pickup: To ensure your child’s safety, only the camper’s parent/guardian may pick him/her up at the end of camp or for an early departure. If you desire a friend or relative to give your child a ride, Pine Cove must receive (by mail or fax) a letter—signed by the camper’s parent/guardian—stating the name of the adult who is authorized to pick up the child and when the child should be released into his/her care.
