Scenic view of trees at camp

Let’s Get You To Winterfest

by Jesse GarnerPosted Nov 2, 2021

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Updates for 2021

We are continually evaluating our procedures to protect the health of campers, staff, and parents. Go here to see our latest health policies.

  • Drop off is earlier: 3pm at all camps! We will be serving dinner to campers on Friday night.
  • The Winterfest shirt is back! Details below.
  • Want to get eight friends in a cabin together? Create two four-person friend groups online, then call us to request those groups be in the same cabin.

We can hear the Christmas carols in the distance and staff are starting to string up lights and put up decorations – Winterfest is almost here! Here’s everything you need to know to make sure your camper is totally ready for Winterfest weekend at Pine Cove (and you are too!).

Drop off / Directions

Drop off campers on Friday at 3:00 pm at their camp. This is earlier than last year, which means we will serve dinner! No need to grab a dinner on the road on the way to camp. Need directions? Find them here. Our staff can’t wait to welcome everyone and help them get moved into their cabins.

Pick Up

Pick up starts at 11:30 am on Sunday. Parents can come and go within the pick-up hour. If you have more than one camper at camps with the same closing time, you can either divide and conquer with another adult, or go to one and then the other.

Update or Fill Out Forms

We need you to review your summer health forms or provide medical information for each brand new camper to make sure we can take the best care of them. Log in to your account to see these forms. These forms are due the Sunday before Winterfest.

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Packing List

Since it’s a short stay, this is a short list! You can probably fit everything into a large backpack. Since this is Texas, make sure to check the weather before you pack. Some years we do Winterfest in shorts; other years we’re wearing puffy jackets and gloves!

  • twin bedding / sleeping bag
  • pillow
  • towel
  • toiletries
  • pajamas or sleeping clothes
  • weather-appropriate clothes that are easy to move in (and can come home a little dirty)
  • festive Christmas attire
  • camo night attire (optional; Towers, Ranch, Timbers, Shores only)
  • closed-toe shoes
  • water bottle
  • Bible
  • journal
  • pen
  • flashlight (optional)
  • any prescription meds in their original packaging (see more info on medication below)

Want a printable version? See this year’s packing list here.

Winterfest Shirt & Camp Store

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The Winterfest shirt is back! Order your Winterfest shirt by logging into your camp account. Want one for yourself or want to have it before Winterfest? Grab one in our store and get it shipped to you!

Skip the line and order online! Use the code “WF2021” for free shipping on your order in our online store straight to your camper’s bunk! Sweatshirts, t-shirts, water bottles, Bibles, and more are available for order. When you order, put their name and their camp in the special notes and we’ll take care of the rest.

You can add money to a camper account by logging in and adding as much or as little as you want. We are not accepting cash in our stores at this time, so put money in your camper’s account or bring a card. The store will be open on Saturday for campers and Sunday during pick-up for campers and parents.

Medication Things

Please leave all non-prescription medications (vitamins, essential oils, nutritional supplements, etc.) at home for the weekend, except for over-the-counter allergy medications that campers already take on a regular basis. Pine Cove stocks many over-the-counter medications that we can administer to campers as needed.

All prescription medication must be in its original container / bottle and must be current. By law, we cannot give out expired prescriptions. Also by law, we can only give the prescribed or recommended dose of medication to a camper, based on age and weight. Please verify this before coming to camp.

Please give your campers any dinner meds they need at drop off. If you need a med to be given with food or at a specific time during dinner, contact nursemanager@pinecove.com and they’ll set that up with you. The first time we give out meds is bedtime on Friday. The last time we give out meds is Sunday morning, but only for prescription medication.

There are lots of meds questions and we’ve got a guide that covers it all, as well as a full list of all medication Pine Cove keeps on hand. Read it here.

Any other questions? Email nursemanager@pinecove.com and they’ll get you answers.

Friend Requests

Do you
 want to come with a friend? If the genders and grades fit, we can help make sure up to four friends are in the same cabin together. For more info on how to do this, see our guide to friend requests. It’s written for summer, but all the information is the same for Winterfest.

Friend requests must be completed (generated and accepted) by midnight on the Tuesday before Winterfest starts. Want to get eight friends in a cabin together? Simply create two four-person friend groups online, then call us to request those groups be in the same cabin.

Camp for Even Longer

We’re so excited about the Winterfest experience, but don’t forget we also have even longer experiences in the summer, for both one and two weeks. Want to sign up? Log in and add a new session for summer, or call us at 877-474-6326.


Jesse Garner

Director of Camper Engagement

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