Scenic view of trees at camp

Let’s Get You To Winterfest

by Jesse GarnerPosted Oct 10, 2018


We can hear the Christmas carols in the distance and staff are starting to string up lights and put up decorations – Winterfest is almost here! Here’s everything you need to know to make sure your camper is totally ready for Winterfest weekend at Pine Cove (and you are too!).

Drop off / Directions

Drop off campers on Friday at 7:00 pm at their camp. Need directions? Find them here. Make sure campers eat dinner before they arrive! We are not serving dinner on Friday night. Our staff can’t wait to welcome everyone and help them get moved into their cabins.

Pick Up / Closing Celebration

In East Texas, all closings are at noon. In Central Texas, the Ridge closing is at 11:30 am, Silverado closing is at noon, and Outback closing is at 12:30 pm. We recommend planning on getting to camp at half an hour early so there’s time to park and get settled. At closing celebration everyone there is a short message from the camp director, carols with a Pine Cove band, and parents can visit with their camper’s counselor!

Update Forms

We need to get updated or brand new medical information for each camper to make sure we can take the best care of them. Log in to your account and update the medical and profile forms if you’ve come before or fill them out for the first time if you’re brand new. These forms are due on Sunday before Winterfest.

Packing List

Since it’s a short stay, this is a short list! You can probably fit everything into a large backpack. Since this is Texas, make sure to check the weather before you pack. Some years we do Winterfest in shorts; other years we’re wearing puffy jackets and gloves!

  • twin bedding / sleeping bag
  • pillow
  • towel
  • toiletries
  • pajamas or sleeping clothes
  • clothes that are easy to move in (and can come home a little dirty)
  • festive Christmas attire (optional)
  • closed-toe shoes
  • water bottle
  • Bible
  • journal
  • pen
  • flashlight (optional)
  • any prescription meds in their original packaging (see more info on medication below)

Does your camper need to bring something for a theme night while they’re at Winterfest? Here’s a look at what to expect at each camp:
Towers: Camo Night
Ranch: Camo Night, Dance Party
Timbers: No Theme Night
Shores: Christmas-Themed Dance Party
Silverado: Camo Night, Dance Party
Outback: Camo Night
Ridge: No Theme Night

Whether or not your camp is having an official theme night, we encourage our campers to embrace the Christmas season and come with any festive apparel they might have! From holiday t-shirts to Santa hats, anything and everything Christmas-related will be sure to be in fashion.

Medication Things

We highly encourage our camper families to leave all non-prescription medications (vitamins, essential oils, nutritional supplements, etc.) at home for the weekend, except for over-the-counter medications that campers already take on a regular basis. Pine Cove stocks many over-the-counter medications that we can administer to campers as needed. See a full list of medication Pine Cove keeps on hand here.

All prescriptions must be in their original containers / bottles and must be current. By law, we cannot give out expired prescriptions. Also by law, we can only give the prescribed or recommended dose of medication to a camper, based on age and weight. Please verify this before coming to camp.

The first time we give out meds is bedtime on Friday. The last time we give out meds is Sunday morning, but only for prescription medication. Inhalers, epipens, and diabetic supplies are the only medications that are allowed to stay in possession of the camper or in their cabin. However, we still need this medication checked in, documented and verified by the camp nurse at the medication check in table when you arrive.

Please do not forget to pick up your camper’s medication at the medication pick up table at closing ceremonies. Don’t leave camp without it!

Any other questions? Email and they’ll get you answers.

Winterfest Shirt

Our Winterfest long sleeve shirts are always a huge hit with campers (and parents!) and they are available now in our online store if you want it in your hands before Winterfest starts. There is a limited supply! If you register within a few days of Winterfest, they may already be sold out, but we’ll sell what we have left in the camp store.

Cabin Mate Requests

Do you
 want to come with a friend? If the genders and grades fit, we can help make sure up to four friends are in the same cabin together. For more info on how to do this, see our guide to cabin mate requests. It’s written for summer, but all the information is the same for Winterfest.

Cabin mate requests must be completed (generated and accepted) by midnight on the Tuesday before Winterfest starts.

Camp Store

Just like in the summer, the camp store is available during Winterfest. We keep the store stocked with snacks, drinks, t-shirts, and other Pine Cove gear. You can add money to a camper account by logging in and adding as much or as little as you want. The store will also be open on Sunday after closing celebration.

Camp for Even Longer

We’re so excited about the Winterfest experience, but don’t forget we also have even longer experiences in the summer, for both one and two weeks. Want to sign up? Log in and add a new session for summer, or call us at 877-474-6326.

Jesse Garner

Director of Camper Engagement

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